Archive refers to a form of library or storehouse of accounts or records. Similarly, the Gmail Archive acts as a library for all the important emails in your Gmail. That saves the record of your emails while clearing them from your inbox. When you archive a mail on your Gmail, these mails are shifted from inbox to a formidably larger collection “All mails ‘. That means they didn’t appear in your inbox emails column, they are stored inside your Gmail.
So let’s begin our understanding of archiving mails in Gmails here.
Archive Gmail mails in desktop
Follow the steps given below to archive the mails in desktop;
- First of all, you all need to log in to your Gmail on your Desktop.
- Go to your Inbox, and point on the mail that you want to archive.
- Click on the archive icon, located on the right of that message.
Here, you have archived that mail in Gmail.
Now, it will no longer be visible in your Inbox.
Finding Archived mails in Gmail(desktop)
There are two ways of finding your archived mails in Gmail.
Searching the mails in Gmail
You can directly search for archived mails in Gmail. Gmail will provide you the list of each and every mail that has been archived.
Finding in All Mails
We already know that our archived mails in Gmail get shifted to that All Mails label in Gmail.
The steps for finding it in All Mails are:
- Log in to your Gmail Account on a browser on the desktop.
- Click on the more option on the left side of your screen.
- Select the All mails option among other mails.
Here you can find all the archived emails along with those available in Inbox.
In the list of mails in All mails, the emails that don’t have the inbox mail tag on their far left side is an archived mail.
Moving Archived mails back to Inbox(desktop)
If you have changed your division of archiving mail after archiving that mail completely. You can easily unarchive it or move it to the Inbox by following the steps below;
- Log in to Gmail on any browser on the desktop.
- Find the archived message, that you want to move to the inbox.
You can use the above listed ways of finding the archived mail.
- Select the archived mail by clicking on the box in the far left corner of that email.
- Click on the “move to inbox” option, on the top of the Gmail.
Here, you have moved that email back to the Inbox in Gmail.
Archive a Gmail mail in Android
Gmail and other Google contemporaries are also available as apps in mobile phones too. So that you can easily work through all of your personal and professional mails.
Follow the steps below for archiving mails in Gmail:
- First of all, log in to the Gmail app on your Android device. That can either be a tablet or an Android phone.
- Go to your Inbox mails inside your Gmail app.
Your Gmail app’s inbox is divided into three sections, Social, Promotions and Primary. Social collects all the mails from social sites like Google, Facebook, Instagram, etc.
Promotion collects all the mails from companies that are basically advertisements. And primary collects all the mails from other sites that don’t fall under the other two.
- Tap on that specific mail from Inbox that you want to archive.
- Tap on the archive icon inside the mail, located fourth from the top right corner of your screen.
Hence, your mail is archived inside your Gmail.
You can also archive an email in the Gmail app by simply swiping that mail from the inbox to either the left or right side.
Archive Gmail mails in Android
Archiving multiple emails in Gmail is really simple in Mobile devices. You can easily achieve various mails together by following some simple steps given below;
- Log in to your Gmail account inside the Gmail app.
- Go to your inbox mails, and select the mails that you want to delete.
- Press and hold on the profile image or icon of that mail for a few seconds, that you want to archive. Until a bright blue tick icon appears on top of the mail icon.
- Select the other mails by either tapping on the mail icon.
After you have selected all of the mails that you wish to archive.
- Tap on the archive icon, located fourth from the top right corner of your screen.
These were some of the ways of archiving Gmail mails inside Android devices.
Finding archived Gmail mails(Android)
You can easily find the archived Gmail mails in the All mails section by following the steps:
- Login to the Gmail account on your Gmail app.
- Tap on the More option, on the top left corner of your screen, indicated by three small horizontal lines.
- Tap on the All Mails option.
- Select the archived mail that you want to move to the Inbox. Press and hold the mail icon for a few seconds until the blue tick appears on that email.
You can easily distinguish between the archived and non archived mails. As archived mails don’t have a notation or anything after their address. Whereas a non-archived mail has an inbox tag after their address.
- Select the other mails as well to archive them altogether.
- Tap on the Inbox icon on the top far right corner of your screen.
Archive a Gmail mail in IOS devices
Just like archiving Gmail mails in Android devices, it is really simple and easy to archive mails in iOS devices as well.
For archiving a mail-in ios devices
- Log in to your Gmail account inside your IOS Gmail app.
- Tap on the mail from inbox mails, to open it.
- Tap on the archive icon, on the top far right corner of your Gmail screen.
Here, you successfully archived email in your Gmail.
Or,
You can easily move an email to the mail in the Inbox, by swiping that mail to the left side of your Gmail.
Archive Gmail mails in IOS
If you wish to clear up your Gmail Inbox inside your iOS mobile app.
The steps to archive your mails in Gmail are:
- Login to the Gmail app on your device.
- Go to the inbox of the Gmail app.
- Select the mails that you want to archive by pressing and holding on to their sender’s profile icon for a few seconds.
After you have selected all the mails from the Inbox that you wish to archive.
- Tap on the archive icon present on the top of the Inbox.
Here, you finish archiving your mails in Gmail.
Finding the archived Gmail mails(IOS device)
After clearing up these mails from inbox, you can find all of your archived mails together in All mails in your Gmail app.
The steps for finding the archived mails in Gmail app are;
- Log in to your Gmail app on the iPhone or ipad.
- Tap on the Menu icon, indicated by three horizontal lines on the top left corner of your screen.
- Select the All Mails option from the Menu.
Here, you can find all the archived and unarchived mails.
Moving the archived mails to Inbox(IOS)
Let’s begin this process from right where we ended in the above process.
After reaching on to the All mails section. You will find the archived and unarchived emails altogether.
You can easily distinguish between them by looking at their addresses in the list.
The unarchived mails have an inbox tag after their respective mail address in the All mails list.
Thereby the steps for moving archived mails to the Inbox are:
- Press and hold the mail that you want to move to the Inbox for a few seconds.
- Select all other archived mails as well.
After selecting all the archived mails from the All Mails selection that you wish to move to the Inbox.
- Tap on the Inbox icon on the top far right corner of the screen.
Here, you finish moving the archived mails to the Inbox on your iphone device.
Our full guide of archiving mails in Gmail comes to an end here.
FAQ
Q: What does it mean to archive an email in Gmail?
A: Archiving an email in Gmail removes it from your inbox, but keeps it in your account so that you can access it later if needed. Archived emails are stored in the “All Mail” folder in your Gmail account.
Q: How do I find archived emails in Gmail?
A: To find archived emails in Gmail, click on the “All Mail” label in the left-hand menu. You can also search for specific emails using the search bar at the top of the Gmail interface, and selecting “All Mail” as the search scope.
Q: Can I access archived emails on my mobile device?
A: Yes, you can access archived emails on your mobile device by opening the Gmail app and selecting the “All Mail” label from the menu. You can also search for specific archived emails using the search bar.
Q: How can I unarchive an email in Gmail?
A: To unarchive an email in Gmail, you can either click on the “Move to Inbox” button when viewing the email in the “All Mail” folder, or you can select the email and then click on the “Move to Inbox” button from the menu.
Q: Is it possible to automatically archive emails in Gmail?
A: Yes, you can set up filters in Gmail to automatically archive emails based on certain criteria, such as sender, subject, or keyword. This can help keep your inbox organized and prevent clutter. To set up a filter, click on the gear icon in the top-right corner of the Gmail interface, select “Settings”, and then click on the “Filters and Blocked Addresses” tab.
