Assisted Living Software

Assisted Living Software

howtodetails 28 Min Read

Assisted living facilities require software to manage their residents’ well-being, security, and contentment. Assisted living software is used to improve communication with residents and their families while also improving the quality of services provided. It also aids assisted living institutions in scheduling people, optimizing resource allocation, and documenting the services performed. Compliance with healthcare and safety laws is also ensured by assisted living software. Electronic health and medical record systems tailored exclusively for assisted living institutions are available from several vendors.

Assisted living software must be integrated with back-office software such as accounting or CRM to provide maximum business results. Most systems additionally provide integration with electronic health record solutions for importing patient health data.

A product must meet the following criteria to be considered for the Assisted Living category:

  • Examine the requirements of each individual or group of residents (based on age, health situation, etc.)
  • Create common service agreements and programs that may be tailored to any individual resident.
  • Keep track of personnel availability and arrange care depending on patient requirements.
  • Reports and papers should be provided to track the quality of services provided.
  • Manage pre-admission and admission procedures with workflows.
  • Integrate with EHR software or include electronic health records capability.

Control the flow of information between caregivers and residents or their families.

So, here are some of the top Assisted Living Software which you can use:

  1. Tabula Pro

Tabula Pro and S.M.A.R.T (Simple MAR Technology) is an EHR and eMAR program that may be modified to meet your specific needs. You have access to Resident, Medication, and Facility Management. Have you ever tried a program that wasn’t quite right for your institution or your state? No need to be concerned. Tabula Pro is PERSONALIZED to meet the rules, forms, and needs of your state. Don’t settle for a one-size-fits-all approach. Tabula Pro is the application you’re looking for.

It’s ideal for Assisted Living Facilities, Personal Care Homes, Adult Foster Care, and other similar environments.

There is a free trial available.

  1. Senior Insight

Senior Insight’s assisted living software solution includes a comprehensive set of features aimed at delivering the best possible assistance to residents and employees. Senior Insight was designed for providers by providers, with over 15 years of operational management expertise. Clinical administration (medical monitoring, evaluations, and more), marketing, billing, and document storage will all benefit from our easy-to-use software. For your mobile devices, we have a point-of-care system.

The cost of Senior Insight starts at $7.00 per month. There is no free version available. There is no free trial available for Senior Insight.

  1. Connecteam

Connecteam is a workforce management program that allows managers to put their business operations on autopilot so they can focus on growing their company while also allowing workers to be more productive, flexible, and joyful. Schedule shifts and track work hours with a GPS time clock; Simplify employee communication, boost professional abilities, manage daily duties, and much more, everything in one app.

Hospitality, retail, construction, manufacturing, healthcare, services, security, HVAC, and any other industry that needs to manage its employees are all served by Connecteam.

Basic – $47 or $39 per month (billed annually) Advanced: $95 per month or $79 per month (billed annually) $191/month for an expert or $159/month for a beginner (billed annually).

Yes, there is a free trial available.

Yes, there is a free version.

  1. TheWorxHub

Dude Solutions’ TheWorxHub is a cloud-based, mobile application that helps you prioritize, organize, and ensure that compliance-related maintenance and other tasks are completed. You can better manage your operations, including work orders, assets, compliance activities, preventative maintenance, inventories, and housekeeping, using TheWorxHub. Our award-winning CMMS helps more than 1,600 healthcare and elder living businesses enhance compliance, communication, and safety in one simple system.

Hospitals, mental healthcare institutions, critical access hospitals, continuing care retirement communities (CCRC), life plan communities, independent living, assisted living, and memory care are among the best uses for this product.

The annual cost of TheWorxHub is $1.00. There is no free version available. There is no free trial offered by TheWorxHub.

  1. AL Advantage

AL Advantage focuses on lowering caregiver stress levels on the workplace. Among the various elder care software, our care management software is renowned for being the “Easiest to Use.” This program was created by veteran caregivers for veteran carers.

There are several plans available, starting at $7 per month.

There is a free trial available.

There is a free version.

  1. ALIS

ALIS (pronounced “Alice”) is a comprehensive, resident-centered solution developed to address the particular issues that today’s senior living facilities face. ALIS is engaging, self-explanatory, and easy to use, making training, implementation, and everyday use a breeze. The ALIS modules are in continual contact with one another, ensuring consistent and accurate information company-wide. They were built from the bottom up as a comprehensive suite designed for assisted living.

ALIS is well-suited to Assisted Living, Memory Care, Independent Living, and Behavioral Health/Traumatic Head Injury environments.

The monthly cost of ALIS begins at $8.00. There is no free version available. ALIS provides a free trial period.

  1. ScheduleAnywhere

ScheduleAnywhere’s assisted living staff scheduling software saves up to 75% of scheduling time and guarantees that your facility is adequately staffed. The low-cost, simple-to-use software allows you to arrange shifts in seconds, connect with employees instantaneously, and manage scheduling requests with ease. In a matter of minutes, you’ll be up and running. While meeting the particular scheduling needs of your healthcare facility, make your work easier and your team happier.

No credit card is required for the 30-day free trial. $25/month for 1 to 10 staff $50 per month for 11 to 25 employees 26-50 employees: $2 per month per employee On request, quotes for businesses with more than 50 workers are available.

  1. ECP

ECP is a cost-effective, platform-independent web-based software solution that can be modified to fit the demands of any assisted care facility. An electronic medication administration record (eMAR) and an electronic health record are included in ECP’s integrated solution (EHR). With an automated medication check-in process, ECP makes coordination between the pharmacy and the home easier. Assessments, care charting, alarms, task lists, and reports are all used by ECP to enhance care.

Ideal for: Pharmacy, Assisted Living, Memory Care, Independent Living, Rehabilitation Centers, Day Care, and Group Homes.

  1. InTouchLink

The most comprehensive platform for resident participation and family happiness. The foundation of our all-encompassing platform is the belief that everybody ought to be connected. Streamline your processes. Encourage people to communicate. Increase your level of satisfaction. An Enterprise Content Management Center, In-Room TV Channel, Resident, and Family Member Portal, Learning Center, Service Request Manager, and much more are all included in this sophisticated, yet amazingly simple-to-use system.

There is a free trial available.

  1. Welbi

Welbi, the fastest-growing resident experience platform, helps senior care homes develop, manage, and monitor excellent, individualized programming that enhances resident happiness.

Welbi was built for Retirement and Long-Term Care Communities searching for an all-in-one solution to improve their residents’ experience.

Assisted Living Software Buyer’s Guide

What is Assisted Living Software?

Assisted living software automates procedures, coordinates and controls care and reduces waste and wasteful expenses by managing resident care and facility operations. Assisted living solutions are comprehensive management systems that include one or more of the following features: facility management, electronic health records (EHR), electronic medical records (eMAR), patient medical records management, and facility marketing. At its most basic level, the software aids your facility in managing the well-being, security, and satisfaction of its residents. Many solutions also support interoperability, allowing the assisted living facility to connect with a network of health care providers and partners. The advantages of such a relationship include the capacity for carers to respond rapidly to changes in care plans and the facilitation of easier transfers of care. You may also use an assisted living solution to tap into the larger healthcare community and network, as well as mitigate possible risks in your residents.

Assisted living software allows facilities to improve the kind and quality of services they give to residents. After all, residents at assisted living facilities—also known as long-term care, senior living, hospice, nursing homes, or CCRCs—expect a high quality of life in addition to auxiliary care services. Data on patients, care plans, resource allocation, and referral patterns are generated by assisted living software. Such data may be used by assisted living facilities to track and report on decision-making elements in order to determine whether initiatives are yielding the intended results.

The Most Important Advantages of Assisted Living Software

  • Automates time-consuming, manual processes that interfere with providing the best possible service.
  • Staff scheduling, resource allocation, and communication with first-party care providers, residents, and residents’ relatives are all simplified.
  • Provides information on an assisted living facility’s performance and profitability.
  • Resident satisfaction is improved.

What Are the Benefits of Assisted Living Software?

Apart from the facility management functions stated above and the comfort that automation offers to any health care company, the software can provide other benefits to your institution:

Improve the quality of care: Assisted living software handles manual activities and simplifies everyday operations, resulting in higher quality care. As a result, the program streamlines the assisted living facility’s administration process, allowing caregivers to focus on providing care and lowering the risk of burnout.

Ensure operational efficiency: Ensure operational efficiency with reports on occupancy, resident rosters, census, expenses and finances, and medication management generated by assisted living software, Application Development Software. The program reduces duplication of effort, improves communication among medical experts, and maintains track of all actions taking place within the hospital. Visibility throughout the company facilitates and improves efficiency.

Improving accuracy: Medication dispensing, data collecting, audit preparation, regulatory compliance, remote care monitoring, referral tracking, and resident incident monitoring are all areas where assisted living software enhances accuracy. Caregivers and facility administrators can use assisted living software to automate the recording and organization of clinical documentation, better coordinate data transmission between main and auxiliary care, and guarantee that all operations inside an assisted living facility are transparent.

What Kinds of People Use Assisted Living Software?

Assisted living software is intended for use by assisted care facility managers, operators, and personnel.

Facility owners, administrators, managers, and directors: The personnel that helps administer an assisted living facility are facility owners, administrators, managers, and directors. They can work as front-line employees, marketing and communications directors, or operations directors. They don’t have to be trained nurses to ensure that an assisted living facility’s operations operate well.

Internal and outsourced nursing staff: These are experienced nurses and health care professionals that offer custodial and clinical care to assisted living home residents. Having access to even basic information such as the facility’s population can aid in scheduling the amount of personnel needed as well as coordinating shifts to meet the demands of the residents.

Nutritionists, dieticians, and activity coordinators: They are experts that may prepare and distribute food plans for residents, as well as manage recreational activities. They need access to patient information to make sure they don’t suggest a diet plan or physical exercise that will put the resident’s health at risk.

Pharmacists and others involved in the delivery of medications: Many assisted living homes to have direct or network connections to pharmacies. This aids in the precise distribution of medications as well as adherence. Any medication inconsistencies are reduced with the use of a centralized patient records database.

Nurses, doctors, physicians, and other medical experts who suggested the resident to the facility: Assisted living facilities don’t just pop up out of nowhere. They rely on hospital referrals to keep the facility at a minimal number of residents and to establish if one institution is more suited for an incoming patient than another.

Assisted Living Software Types

The many types of assisted living software correspond to the various types of assisted living facilities that exist:

Assisted Living: Assisted living facilities offer housing and social possibilities for the elderly, as well as basic health care services. Because assisted living health services are not delivered by experienced nursing caregivers, assisted living solutions should include staffing, scheduling, or caregiver outsourcing module that allows residents’ schedules to be coordinated.

Senior living: Senior living homes, sometimes known as independent senior living homes, provide lodging, transportation, and recreational activities for the elderly, although they do not often include health care services. Senior living community managers and operators should search for solutions that assist maintain the community, increase communication between residents and operators, and provide functionality such as meal prep, program planning, and care planning.

Skilled nursing: Only a nurse or medical practitioner with a license to practice medicine may provide skilled care. A non-skilled caregiver, for example, can only assist with everyday living chores such as bathing, dressing, and eating. As a result, skilled nursing software must include a validating or credentialing module that allows assisted living institutions to evaluate a nurse’s abilities before hiring them.

CCRCs (continued care retirement communities): CCRCs provide homes to a wide range of seniors and provide a continuum of care that can help both residents with decreasing health and those who desire to retire to an active, social community with health care services. Operators and caregivers need strong resident care and documentation module in assisted living solutions that cater to CCRCs.

Hospice: Because hospice care is responsible for the treatment of terminally ill patients, assisted living solutions designed for hospice must have robust data sharing capabilities to improve compatibility and patient data interchange between both the clinic and hospice.

Features of Assisted Living Software

The extent to which assisted living software is comprehensive varies. Some are full management systems, while others concentrate on streamlining front-office responsibilities, while others coordinate dietary and relaxation activities for assisted living facilities, and still others integrate with or provide insurance claims management consoles to simplify invoicing and financial reporting. The functions listed below are common in all types of assisted living software.

Resident care management: Creates service plans automatically, records and documents are given care and services, and schedules and analyses resident evaluations. This enables care managers to correctly analyze the requirements of their residents.

Staff management: Centralizes employee information, controls the recruiting and verification of potential carers, automates the scheduling of staff shifts, and makes it easier for managers and employees to communicate.

Clinical communication and cooperation: Allows care teams and health care institutions to share and transmit care summaries, referrals, discharge notices, lab results, and other important data in real-time.

Financial management: Keeps track of budgets and spending, as well as payables, census, and occupancy data. Produces financial operations reports that provide facilities with relevant information.

Assisted-Living-Software-Related Trends

Resident contact managementKeeps track of resident profiles and contact information in a database. Allows residents to chronicle any incidences, actions, or events that may occur. Allows facility administrators and care personnel to acquire a comprehensive picture of each individual.

Integration with electronic medical administration records (eMAR): Solutions that interface with eMAR make it easier to handle and monitor medication delivery to residents.

Patient engagement: Provides either a gateway for patient relatives to receive updates on their loved ones or interactive patient care (IPC) solutions that allow residents to communicate with their caregivers in a more modern fashion.

Issues with Assisted Living Software that Could Affect You

Increased automation: Using assisted living software to automate manual activities is an obvious advantage, but what if every process and workflow was automated? The ultimate objective is to make the assisted living facility more efficient. Once all of the tasks have been automated, the institution will be able to gather and track data while also improving its capacity to give the best possible care.

Sophisticated menus: Hospital food isn’t going to cut it in an assisted living community. More software is now available to help with meal planning, coordination between nutritionists, dieticians, and carers, and catering to many types of diets. In these nutritional initiatives, assisted living software that either easily interfaces with such software or provides an add-on module will succeed.

Medical gadgets: Medical gadgets are a natural development of both medical technology and consumers’ fascination with body sensors and trackers. Seniors’ lives will become increasingly entwined with medical equipment. Facilities should be ready to take advantage of the data that these devices may provide, as well as outfit their facilities to make sure they’re ready to accommodate these devices.

Increase in the number of competent healthcare providers:  A growing number of people are moving into assisted living facilities and pursuing medical jobs. Both need careful staffing and human resource management, and both put pressure on facilities to avoid employee turnover. As a result, software that accelerates the recruitment, hiring, and onboarding procedures for medical professionals, as well as software that successfully automates tiresome work, is in high demand. Why spend the time and effort of experts whose numbers are dwindling?

Mobile access: Every business is reaping the benefits and recognizing the need to provide mobile versions of products or to make mobile data entry easier. Consumers are already comfortable with using mobile applications, and not all assisted living industry workers are bound to their desktops. Mobile health applications that allow residents to report on their health, submit facility maintenance requests, and track facility activities would only boost the tool’s adoption.

Data analytics: A software’s capacity to gather, store, and analyze data or information may assist any type of organization. For senior living complexes, the software may be used to gather data and insights that will help operators deliver better services, automated processes, appropriate resident options, and a good job balance for caretakers.

Issues with Assisted Living Software that Could Affect You

Expectations of residents: Senior adults’ expectations are shifting. They’re growing more tech-savvy and sociable, and they’re unwilling to give up the lifestyle they had before moving into an assisted living facility. No matter what sort of solution you try to implement, if your present programming, services, and technology are unable to keep up with resident expectations and demands, your facility will lose money. Check to see if the assisted living software you choose can help you gather and resolve complaints, concerns, and communication channels.

Employee adoption: If the product is difficult, complex, or time-consuming to use, your assisted living employees will be less enthusiastic about switching from your present system to a new, automated one that requires training and onboarding. Consider if you’re picking a solution that actually meets your goals or one that’s bloated with features you don’t need. Then think about what additional resources and assistance you’ll need to make the tool’s deployment and adoption easy for all of your staff.

Data breach: Whilst assisted living software digitalizes and centralizes patient and facility data, it also exposes them to the danger of data breaches. Regardless of whether the program is hosted in the cloud or on-premise, any illegal access from the community can constitute a security vulnerability. Make sure your location is prepared to deal with security threats.


What is Assisted Living Software?
Assisted Living Software is a specialized software designed to manage and streamline the various operations in an assisted living facility. It helps with scheduling, medication management, care planning, resident data management, and other administrative tasks.

What are the benefits of using Assisted Living Software?
Assisted Living Software offers several benefits to assisted living facilities, such as increased efficiency, improved communication between staff and residents, better care management, reduced administrative workload, and increased accuracy in reporting.

What features should I look for in Assisted Living Software?
When selecting an Assisted Living Software, you should look for features such as resident data management, care plan creation and management, medication management, scheduling, billing and payment processing, reporting and analytics, and HIPAA compliance.

How much does Assisted Living Software cost?
The cost of Assisted Living Software can vary depending on the vendor, the number of features included, and the number of users. Some vendors offer monthly subscription-based plans, while others charge a one-time fee. Prices typically range from a few hundred dollars to several thousand dollars per year.

How can I choose the right Assisted Living Software for my facility?
When choosing an Assisted Living Software, you should consider factors such as the size of your facility, the number of residents, the specific needs of your staff and residents, the vendor’s reputation and experience, customer support options, and pricing. It’s recommended to try out a few different software options and consult with other assisted living facilities before making a decision.